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Tag: DOL

DOL Revisions to FFCRA Regulations: What You Need to Know

September 25, 2020

The Families First Coronavirus Response Act (FFCRA) Regulations were promulgated by the US Department of Labor to implement the FFRCA. Our Employment Law Blawg summary of the FFCRA is here. In response to a ruling from the U.S. District Court in the Southern District of New York, the initial regulations effective on April 1, 2020 were replaced effective, September 16, 2020. Here’s what you need to know about the revisions.

Changes to the regs were deemed necessary to improve the process of taking and requesting paid leave, including the availability of leave and related terms. The DOL aimed to achieve consistency and clarity throughout the regs, and in that vein, the new revisions were outlined to provide the following:

  • Reaffirmation that employees can only take FFCRA leave if and when work is available to them. That is, if someone is on a work reduction layoff, they cannot claim FFCRA leave because there is no work available at the moment.

  • Reaffirmation that employer approval is required for all intermittent leave taken under FFCRA. Failure to seek employer approval will result in denial of FFCRA leave benefits.

  • Clarification that supporting documentation should be provided as soon as possible. Employees must do their due diligence to provide employers with paperwork substantiating their eligibility for leave as quickly as they can when requesting FFCRA leave.

  • Correction of inconsistencies on the circumstances in which employees are required to notify or request permission from employers for FFCRA leave, or any leave related to expanded family and medical needs.

  • Revision of the definition of the term “health care provider”to be defined as “only employees who meet the definition of that term under the Family and Medical Leave Act regulations or who are employed to provide diagnostic services, preventative services, treatment services or other services that are integrated with and necessary to the provision of patient care which, if not provided, would adversely impact patient care.”

In sum, the newly revised FFCRA regs now defines the parameters for which employees have to request leave, or whether they can take leave without substantiated requests. It also clarifies some of the definitions outlined in the previous publication and it corrects inconsistencies to provide clearer guidelines for employers to follow when handling employee leave related to the coronavirus pandemic.

As the world has begun to reopen and the economy to rebound, employment laws must keep pace. However, it is a constant battle of finding balance, so future updates are to be expected as things continue to evolve.

Currently, employers and employees alike need concise, clear policies manage the public health crisis’ impact on their day-to-day operations, including staffing. The new regs are a good place to start with developing those policies for your organization today.

5 Reasons Why Employers Settle Unpaid Overtime Claims

July 2, 2018

The Federal Labor Standards Act is very clear: all employees must be paid at least minimum wage for every hour worked and overtime pay for every hour worked over forty hours in a week. Unfortunately, even when employers do their absolute best to comply, compliance checks and balances fail, delegation to third party payroll processors fail, technology fail or human errors abound. If an employer find’s itself in this situations there are good reasons to settle the claim. Some of these are as follows:

  1. You made a mistake – such as deducting lunchtime from the number of hours worked per week even though you do not permit the employee to take a lunch break or the employee cannot halt work to take a lunch break, or failing to keep adequate time records in the first place
  2. A class action is no joke – should there be more than a few employees claiming unpaid overtime, whether their allegations are valid or not, the cost of defending such a suit would be enormous and if they’re successful, the costs of back pay and penalties can also be crippling
  3. Treble damages – this is legal speak for if found to be liable, you’ll pay double the unpaid wages owed. Hence if you’ve made a mistake (see reason number one above) – settlement for the amount owed without treble damages makes sense
  4. Attorneys Fees – the law provides for automatic entitlement to reimbursement for attorneys fees for all successful plaintiffs in such lawsuits, thus, if found to be liable you’ll pay double the unpaid wages owed, treble damages and attorneys fees incurred by the plaintiff (or plaintiffs – see number two above)
  5. Unwelcome visitors from the Department of Labor – the DOL will not launch a full investigation for an isolated case of unpaid overtime, trust me, I’ve tried to get them to do it; however if the employees can muster any semblance of a class or if you business has been reported systemically, expect a visit from some unwelcome visitors

News Flash: Update on Tip Pooling

December 4, 2017

The U.S. Department of Labor today announced a Notice of Proposed Rulemaking (NPRM) regarding the tip regulations under the Fair Labor Standards Act (FLSA). Under the proposed rule, workplaces would have the freedom to allow sharing of tips among more employees – an option that is currently restricted by a rule promulgated in 2011 that has been challenged in a number of courts.

The NPRM will be published in the Federal Register on December 5, 2017, and be available for public comment for 30 days. The Department encourages interested parties to submit comments on the proposed rule. The NPRM, along with the procedures for submitting comments, can be found at the Wage and Hour Division’s Proposed Rule website.

– From the USDOL WHD

Quick Tips: US Department of Labor Advisory Opinions

August 20, 2017

Avoid misinterpretations of the Fair Labor Standards Act (“FLSA”), the Family Medical Leave Act (“FMLA”), and other federal wage and hour laws by seeking guidance directly from the U.S. Department of Labor. 

The US DOL Wage and Hour Division will now recommence the issuance of opinion letters on the application of these federal laws to an anonymous employer’s unique circumstances. The opinion letter becomes publicly available and can be fully relied on as a defense to wage and hour claims. 

Few useful facts about the Opinion Letter:

  • Response to applications are excessively delayed
  • Division exercises full discretion on which letters will receive a response  
  • No privilege applies to shield opinions from trade secret disclosures, pending audits, litigation and personal privacy, however, an attorney client privilege would be available if your attorney completes the application